UC Davis Conference and Event Services

Contact Information

Conference & Event Services

University of California, Davis
One Shields Avenue
Davis, CA  95616

(530) 752-2813

Rates Increase

posted by ANA KITCHEN on 2/23/12 - last edited by MARK SY on 3/9/12   

Dear CEMS User,

Due to elimination of all general fund support for the department, revised rates were submitted to and approved by Budget and Institutional Analysis (BIA) and the Service Activities Recharge Advisory Group for the following effective Sunday, March 18, 2012: 

* For all events where money is collected or fees are charged (ex. Ticket sales, registration fees, fundraising), the $40.00/room/day reservation fee applies.

**Does not include Sign Shop Fees which will be billed separately and can range from $175-$225/sign order.

***For all events where money is collected or fees are charged (ex. Ticket sales, registration fees, fundraising), the $20.00/room/day cancellation fee applies.

Current rates will be honored for all reservations made prior to 12:00 AM Sunday, March 18, 2012.  If you have any questions, please contact our office at 752-2813.

Sincerely, 

Lina

Lina C. Layiktez
Director, Conference and Event Services
University of California, Davis
442 Memorial Union
One Shields Avenue
Davis, CA  95616

P:   530-752-4552
E:   lclayiktez@ucdavis.edu

Student Community Center

posted by TERESA BROWN on 1/17/12   

Dear Event Planners:

We are excited to announce that the new Student Community Center opened Monday,  January 9th to the campus community.  The new center includes a 2,000 sq. multi-purpose room, five meeting spaces and state-of-the-art audio visual equipment.  Room capacities and rates are can be found on Conference and Events(CES) website within ‘Facility Information’ at
http://www.cevs.ucdavis.edu/Public/?SRVC=EVENT.

Reservations for meeting and event spaces will begin in stages.  Campus Departments will be able to make reservations for events and meetings through CES beginning March 28^th through Sept. 13^th (the end of summer quarter).  On Sept 23^rd, the rooms will again become available for reservations and at that time will follow the campus standard of a 13 month advance reservation process.

The new center has started accepting reservations from Registered Student Organizations (RSO) for Winter Quarter only.  From now through Fall quarter 2012, Student Organizations will only be able to reserve rooms for the academic quarter that is currently in session. RSO’s can start placing reservations on the last day of instruction for the following quarter.  Room usage patterns for student groups will be evaluated at the end of fall 2012 before adopting the campus standard for RSO’s starting in winter 2013.

We are also pleased to announce that Rebecca Miller, Events Manager from the ARC/Pavilion, is the Facility Manager of the new Student Community Center in addition to her current duties.  Rebecca’s energy, enthusiasm and campus event experience will be an asset to our new Student Affairs operation.  

For more information or to the tour event spaces, please call 752-0997 or email sccreservations@ucdavis.edu.

Best Regards,

Stephanie

Stephanie Eich
Associate Director of Event Services
Campus Unions
University of California, Davis
PH: 530.752.4486
FX:  530.754.4387
http://campusunions.ucdavis.edu

Campus Unions Facility Update

posted by TERESA BROWN on 6/10/11 - last edited by ANA KITCHEN on 2/3/12   

Memorial Union:

The Bookstore expansion project has been placed on hold and is being re-evaluated. At this point, the project impact to Freeborn and the MU will be stalled for at least a year.

Silo Union:

Campus Unions is sorry to announce that Cabernet room will be taken offline as an event space starting January 2^nd, 2012. This space will become overflow dining and student lounge area.

Freeborn Hall:

Freeborn will be used for part time use as academic classroom space beginning winter quarter and beyond on Monday and Wednesday mornings from 8 am -12 pm.  The academic use of Freeborn will greatly help students get through some courses that have serious backlogs that threaten time to degree. They truly appreciate everyone’s patience and understanding through this difficult decision process.

Putah Creek Lodge:

This past winter CUES made improvements to the lodge which include new lighting and paint.  This summer CUES will install a new heating and air system and carpet.  The last of the improvement projects will include a restroom renovation which is currently planned for winter 2012.   In the spring, CUES will host an open house for the event planners.  If you would like to see the recent updates, please contact the Campus Unions at 752-1010.

Campus Unions Reservation Policy

posted by TERESA BROWN on 12/14/10 - last edited by ANA KITCHEN on 12/16/11   

Due to scheduling and staffing cutbacks, Campus Unions Events Services asks client's to observe the following booking policies:

Booking a BILLABLE SPACE requires a MINIMUM OF SEVEN (BUSINESS) DAYS PRIOR TO EVENT

These rooms include:

• Cabernet (Silo) - Not Available after January 2, 2012
  
• Gunrock Pub (Silo)
• King Lounge (MU)
• Med Sci Cafe (Scrubs)
• Mee Room (MU)
• MUII (MU)
• Putah Creek Lodge
  

Booking NON-BILLABLE SPACE at the MU requires a MINIMUM OF 2 (BUSINESS DAYS) PRIOR TO EVENT

These rooms include:

• Art Lounge Conference Room
• Fielder
  
• Garrison
• Lower 5
• Moss
• Smith and DeCarli will become available on February 1, 2012

Reservation Procedures and Guidelines

posted by MARK SY on 12/19/07 - last edited by ANA KITCHEN on 12/17/10   

Reservation policies and guidelines can be found via the "Event Services" link at the top of this page. Campus clients can CHECK ROOM AVAILABILITY by clicking on the Event Services link and selecting "Space Availability" from the menu at the left, or by clicking here.  Reservation requests can be completed on-line, by clicking on the Event Services link and selecting the "Submit Reservation Request" from the menu at the left, or by clicking here (this applies to departments only; student organizations must bring the signed form to the CES office).